Attention Registered members:
Te Ātiawa ki Whakarongotai Charitable Trust Board:
NOTICE OF ANNUAL GENERAL MEETING and CALL FOR NOMINATION FOR TRUSTEES
Notice is hereby given that the Annual General Meeting of Te Ātiawa ki Whakarongotai Charitable Trust Board will be held at Whakarongotai Marae, Waikanae at 10.00 am on Sunday 4th December 2016.
Notice is also hereby given that Te Ātiawa ki Whakarongotai Charitable Trust Board seeks nominations from adult registered members to fill two vacancies for the position of Trustee, and one vacancy for the position of Alternate Trustee.
The term of office is two years, and it is a non-paid position. The nomination form must include the signature of the member being nominated, the nominee’s full name, address and contact telephone number, together with a declaration that the nominee is not a bankrupt, has not been convicted of a dishonesty offence, and a brief statement of work experience and objectives relevant to the position of Trustee. The nomination form must also include the signature and full name and address of the adult registered member making the nomination. Nomination packs, including a position description, are available on request from the Trust Office, 11 Elizabeth Street, P O Box 509, Waikanae 5250, (04) 293 1538 or by emailing email@example.com.
Alternatively, you can click this link to download the nomination pack: akwct-trustee-nomination-pack-oct-2016 Click on the following link to view the governing Trust Deed: TRUST DEED – as at July 2013
Completed nomination forms must be returned to the Trust Office at the address stated hereafter no later than 5.00 pm on Thursday 27th October 2016: Te Ātiawa ki Whakarongotai Charitable Trust, 11 Elizabeth Street, P O Box 509, Waikanae 5250. LATE NOMINATIONS WILL NOT BE CONSIDERED.
Details of nominated candidates and voting papers will be sent to all adult registered members at their last known address in New Zealand. Voting may be by postal or electronic ballot received before 5 pm on the day preceding the Annual General Meeting, or in person (but not by proxy) and before 10 am on the day of that meeting. In the event of a vote being taken the candidate with the greatest number of votes shall be elected Trustee, and the candidate with the next highest votes shall be elected Alternate Trustee.
So that membership records may be updated, members are also asked to notify any changes of address of family members. This is essential if a postal vote is required. Early registration of those family members who are now of 18 years of age would also be appreciated. New applications for membership may be made at any time, up to and including the annual general meeting. Click this link to download an application form: Ati Awa ki Whakarongotai Registration form-2
The Trust invite all whānau to stay and join the end of year kai hākari at 1.00 pm.
Nā reira, Kia Piki Te Ora,
André Baker – Chairperson
Ātiawa ki Whakarongotai Charitable Trust Board